Policies and Procedures

A collection of Policies and Procedures.  Constitution and By-laws here.

Download OAAS Policies and Procedures Documents - pdfs (except logos)

General

OAAS Policies and Procedures - Oct 2020

Strategic Plan Brochure

Staff Succession Plan

OAAS Staff Succession Plan - Convention Administrator Appendix B 2020

OAAS Staff Succession Plan - Manager Appendix A 2020

Codes of Conduct

OAAS Judges and Instructors Code of Conduct F14.2 Sept 2018

OAAS Code of Conduct F14.1 2019v1

Logo

Logo Brand Guideline Appendix C 2017

Logos to Download


 Below is the Index from the OAAS Policies and Procedures. As the Board reviews and updates the Poliicies and documents the links to them will be attached below.

  INDEX  
     
  Document or Policy Type & Title  
     
  OAAS Terms of Reference  
  Board of Directors  
  Executive Committee  
  Finance Committee  
  Governance Committee  
  Human Resources Committee  
  First Impressions Committee  
  Judging Committee  
  Youth Program Committee  
  Nomination Committee   
  Convention Committees  
     
1 OAAS Ends Policies  
1.1 Vision, Mission, Objectives and Goals  
1.2 Strategic Directions  
     
2 OAAS Board Operations Policies & Procedures  
2.1 Board Role  
2.2 Governing Style  
2.3 Governance Commitment  
2.4 Privacy and Security  
2.5 President’s Role  
2.6 Vice-Presidents  
2.7 Provincial Director Role  
2.8 Board Members’ Code of Conduct  
2.9 Board Meetings  
2.1 Board Committee Principles and Structure  
2.11 Convention Program  
2.12 Code of Conduct and Confidentiality  
2.13 Conflict of Interest  
2.14 Disposition of Complaints and Disputes Involving Directors
2.15 Volunteers for Committees  
2.16 Nominating Committee Policy  
2.17 Rules of Order  
     
3 OAAS Board/ Staff Limitations Policies & Procedures
3.1 Global Executive Constraint  
3.2 Financial Condition and Activities  
3.3 Financial Planning/Budgeting  
3.4 Asset Protection  
3.5 Communication and Counsel to the Board  
3.6 Emergency Manager & Convention Administrator Succession
     
4 OAAS Board/ Staff Linkages Policies & Procedures
4.1 Unity of Control  
4.2 Accountability of the Manager & Convention Administrator
4.3 Delegation to the Staff  
4.4 Manager or Convention Administrator Replacement  
     
5 OAAS Other Policies & Procedures  
5.1 Records Retention and Destruction  
5.2 Risk Assessment and Mitigation  
5.3 Harassment  
5.4 Providing Goods and Services to People with Disabilities
   
6 OAAS Financial Polices & Procedures  
6.1 Financial Management Board & District Operations  
6.2 Plowing Match  
     
7 OAAS Volunteers and Youth Policies & Procedures
7.1 Youth policy  
7.2 Police Checks  
7.3 Transportation of Youth  
7.4 Abuse  
7.5 Chaperones  
7.6 Position of Trust  
7.7 Activities Involving Youth  
7.8 Code of Conduct Youth  
     
8 OAAS Online/Email/Website Policies & Procedures
8.1 OAAS Website  
8.2 Usage of the OAAS Trademark, Logo, Watermark  
8.3 Website Links Policies  
     
9 OAAS Judging Program Policies & Procedures  
9.1 Code of Conduct  
9.2 OAAS Requirement for Certified and Apprentice Judges
9.3 OAAS Requirement for Certified and Apprentice Instructors
     
10 OAAS Crisis Management Information  
10.1 OAAS Crisis Management Information  
     
11 OAAS Procedures  
11.1 Resolutions & Procedure  
11.2 OAAS General Administration Processes and Procedures
11.3 Board meeting Rules of Order  
11.4 Crisis Management Procedure  
     
12 OAAS Processes   
12.1 Resolutions Process Flowchart  
     
13 OAAS Convention Committees  
13.1 Auction Committee  
13.2 Competitions Committee  
13.3 Registration Committee  
13.4 Ambassador Program Committee  
13.5 Seminar & Speaker Committee  
     
14 OAAS Forms  
F14.1 OAAS Provincial Director Code of Conduct  
F14.2 OAAS Judge’s and Instructor’s Code of Conduct  
F14.3 Committee Support Positions Form  
F14.5 Provincial Director Travel Claim Ag Societies Form  
F14.6 District Director Travel Claim Form for Attending Fairs
F14.7 OAAS mileage Provincial Director Form  
F14.8 Affiliation Fee Form  
F14.9 Youth Code of Conduct   
F14.10 Chaperones Code of Conduct  
F14.11 OAAS Apprentice Judge Form  
F14.12 OAAS Apprentice Instructor Form  
F14.13 Out of District Judging School Record  
F14.14 OAAS Certified Judges Fair Assignments  
F14.15 OAAS Certified Instructor’s Judging School Record   
F14.16 OAAS District Event Registration Form  
     
15 OAAS Appendices  
A Staff Succession Plan – Manager  
B Staff Succession Plan – Convention Administrator
C OAAS Logo Guidelines  
D Roles and Responsibilities of a Provincial Director  
E Roles and Responsibilities of a District Director  
F What Makes a Successful (Great) Board Member  
G Judging Program Categories   
H The Provincial Position three year terms 2017 - 2030