Download OAAS Policies and Procedures Documents - pdfs (except logos)
General
OAAS Policies and Procedures - Oct 2020
Strategic Plan Brochure
Staff Succession Plan
OAAS Staff Succession Plan - Convention Administrator Appendix B 2020
OAAS Staff Succession Plan - Manager Appendix A 2020
Codes of Conduct
OAAS Judges and Instructors Code of Conduct F14.2 Sept 2018
OAAS Code of Conduct F14.1 2019v1
Logo
Logo Brand Guideline Appendix C 2017
Below is the Index from the OAAS Policies and Procedures. As the Board reviews and updates the Poliicies and documents the links to them will be attached below.
INDEX | ||
Document or Policy Type & Title | ||
OAAS Terms of Reference | ||
Board of Directors | ||
Executive Committee | ||
Finance Committee | ||
Governance Committee | ||
Human Resources Committee | ||
First Impressions Committee | ||
Judging Committee | ||
Youth Program Committee | ||
Nomination Committee | ||
Convention Committees | ||
1 | OAAS Ends Policies | |
1.1 | Vision, Mission, Objectives and Goals | |
1.2 | Strategic Directions | |
2 | OAAS Board Operations Policies & Procedures | |
2.1 | Board Role | |
2.2 | Governing Style | |
2.3 | Governance Commitment | |
2.4 | Privacy and Security | |
2.5 | President’s Role | |
2.6 | Vice-Presidents | |
2.7 | Provincial Director Role | |
2.8 | Board Members’ Code of Conduct | |
2.9 | Board Meetings | |
2.1 | Board Committee Principles and Structure | |
2.11 | Convention Program | |
2.12 | Code of Conduct and Confidentiality | |
2.13 | Conflict of Interest | |
2.14 | Disposition of Complaints and Disputes Involving Directors | |
2.15 | Volunteers for Committees | |
2.16 | Nominating Committee Policy | |
2.17 | Rules of Order | |
3 | OAAS Board/ Staff Limitations Policies & Procedures | |
3.1 | Global Executive Constraint | |
3.2 | Financial Condition and Activities | |
3.3 | Financial Planning/Budgeting | |
3.4 | Asset Protection | |
3.5 | Communication and Counsel to the Board | |
3.6 | Emergency Manager & Convention Administrator Succession | |
4 | OAAS Board/ Staff Linkages Policies & Procedures | |
4.1 | Unity of Control | |
4.2 | Accountability of the Manager & Convention Administrator | |
4.3 | Delegation to the Staff | |
4.4 | Manager or Convention Administrator Replacement | |
5 | OAAS Other Policies & Procedures | |
5.1 | Records Retention and Destruction | |
5.2 | Risk Assessment and Mitigation | |
5.3 | Harassment | |
5.4 | Providing Goods and Services to People with Disabilities | |
6 | OAAS Financial Polices & Procedures | |
6.1 | Financial Management Board & District Operations | |
6.2 | Plowing Match | |
7 | OAAS Volunteers and Youth Policies & Procedures | |
7.1 | Youth policy | |
7.2 | Police Checks | |
7.3 | Transportation of Youth | |
7.4 | Abuse | |
7.5 | Chaperones | |
7.6 | Position of Trust | |
7.7 | Activities Involving Youth | |
7.8 | Code of Conduct Youth | |
8 | OAAS Online/Email/Website Policies & Procedures | |
8.1 | OAAS Website | |
8.2 | Usage of the OAAS Trademark, Logo, Watermark | |
8.3 | Website Links Policies | |
9 | OAAS Judging Program Policies & Procedures | |
9.1 | Code of Conduct | |
9.2 | OAAS Requirement for Certified and Apprentice Judges | |
9.3 | OAAS Requirement for Certified and Apprentice Instructors | |
10 | OAAS Crisis Management Information | |
10.1 | OAAS Crisis Management Information | |
11 | OAAS Procedures | |
11.1 | Resolutions & Procedure | |
11.2 | OAAS General Administration Processes and Procedures | |
11.3 | Board meeting Rules of Order | |
11.4 | Crisis Management Procedure | |
12 | OAAS Processes | |
12.1 | Resolutions Process Flowchart | |
13 | OAAS Convention Committees | |
13.1 | Auction Committee | |
13.2 | Competitions Committee | |
13.3 | Registration Committee | |
13.4 | Ambassador Program Committee | |
13.5 | Seminar & Speaker Committee | |
14 | OAAS Forms | |
F14.1 | OAAS Provincial Director Code of Conduct | |
F14.2 | OAAS Judge’s and Instructor’s Code of Conduct | |
F14.3 | Committee Support Positions Form | |
F14.5 | Provincial Director Travel Claim Ag Societies Form | |
F14.6 | District Director Travel Claim Form for Attending Fairs | |
F14.7 | OAAS mileage Provincial Director Form | |
F14.8 | Affiliation Fee Form | |
F14.9 | Youth Code of Conduct | |
F14.10 | Chaperones Code of Conduct | |
F14.11 | OAAS Apprentice Judge Form | |
F14.12 | OAAS Apprentice Instructor Form | |
F14.13 | Out of District Judging School Record | |
F14.14 | OAAS Certified Judges Fair Assignments | |
F14.15 | OAAS Certified Instructor’s Judging School Record | |
F14.16 | OAAS District Event Registration Form | |
15 | OAAS Appendices | |
A | Staff Succession Plan – Manager | |
B | Staff Succession Plan – Convention Administrator | |
C | OAAS Logo Guidelines | |
D | Roles and Responsibilities of a Provincial Director | |
E | Roles and Responsibilities of a District Director | |
F | What Makes a Successful (Great) Board Member | |
G | Judging Program Categories | |
H | The Provincial Position three year terms 2017 - 2030 |