Download OAAS Policies and Procedures Documents - pdfs (except logos)
General
OAAS Policies and Procedures - August 2021
Strategic Plan Brochure
Running Effective Meetings Guidebook
Staff Succession Plan
OAAS Staff Succession Plan - Convention Administrator Appendix B 2020
OAAS Staff Succession Plan - Manager Appendix A 2020
Codes of Conduct
OAAS Judges and Instructors Code of Conduct F14.2 Sept 2018
OAAS Code of Conduct F14.1 2021
Logo
Branding Corporate Visual Identity Guideline Appendix C 2021
Below is the Index from the OAAS Policies and Procedures. As the Board reviews and updates, the Policies and documents the links to them will be attached below.
| INDEX | ||
| Document or Policy Type & Title | ||
| OAAS Terms of Reference | ||
| Board of Directors | ||
| Executive Committee | ||
| Finance Committee | ||
| Governance Committee | ||
| Human Resources Committee | ||
| Programs Committee | ||
| Judging Committee | ||
| Youth Program Committee | ||
| Nomination Committee | ||
| Convention | ||
| 1 | OAAS Ends Policies | |
| 1.1 | Vision, Mission, Objectives, and Goals | |
| 1.2 | Strategic Directions | |
| 2 | OAAS Board Operations Policies & Procedures | |
| 2.1 | Board Role | |
| 2.2 | Governing Style | |
| 2.3 | Governance Commitment | |
| 2.4 | Privacy and Security | |
| 2.5 | President’s Role | |
| 2.6 | Vice-Presidents | |
| 2.7 | Provincial Director Role | |
| 2.8 | Board Members’ Code of Conduct - Procedures for dealing with violations | |
| 2.9 | Board Meetings | |
| 2.1 | Board Committee Principles and Structure | |
| 2.11 | Convention Program | |
| 2.12 | Code of Conduct and Confidentiality | |
| 2.13 | Conflict of Interest | |
| 2.14 | Disposition of Complaints and Disputes Involving Directors | |
| 2.15 | Volunteers for Committees | |
| 2.16 | Nominating Committee Policy | |
| 2.17 | Rules of Order | |
| 3 | OAAS Board/ Staff Limitations Policies & Procedures | |
| 3.1 | Global Executive Constraint | |
| 3.2 | Financial Condition and Activities | |
| 3.3 | Financial Planning/Budgeting | |
| 3.4 | Asset Protection | |
| 3.5 | Communication and Counsel to the Board | |
| 3.6 | Emergency Manager & Convention Administrator Succession | |
| 4 | OAAS Board/ Staff Linkages Policies & Procedures | |
| 4.1 | Unity of Control | |
| 4.2 | Accountability of the Manager & Convention Administrator | |
| 4.3 | Delegation to the Staff | |
| 4.4 | Manager or Convention Administrator Replacement | |
| 5 | OAAS Other Policies & Procedures | |
| 5.1 | Records Retention and Destruction | |
| 5.2 | Risk Assessment and Mitigation | |
| 5.3 | Harassment | |
| 5.4 | Providing Goods and Services to People with Disabilities | |
| 6 | OAAS Financial Policies & Procedures | |
| 6.1 | Financial Management Board & District Operations | |
| 6.2 | Plowing Match | |
| 7 | OAAS Volunteers and Youth Policies & Procedures | |
| 7.1 | Youth policy | |
| 7.2 | Police Checks | |
| 7.3 | Transportation of Youth | |
| 7.4 | Abuse | |
| 7.5 | Chaperones | |
| 7.6 | Position of Trust | |
| 7.7 | Activities Involving Youth | |
| 7.8 | Code of Conduct Youth | |
| 8 | OAAS Online/Email/Website Policies & Procedures | |
| 8.1 | OAAS Website, Social-Media, Email | |
| 8.2 | Usage of the OAAS Trademark, Logo, Watermark | |
| 9 | OAAS Judging Program Policies & Procedures | |
| 9.1 | Code of Conduct | |
| 9.2 | OAAS Requirement for Certified and Apprentice Judges | |
| 9.3 | OAAS Requirement for Certified and Apprentice Instructors | |
| 10 | OAAS Crisis Management Information | |
| 10.1 | OAAS Crisis Management Information | |
| 11 | OAAS Procedures | |
| 11.1 | Resolutions & Procedure | |
| 11.2 | OAAS General Administration Processes and Procedures | |
| 11.3 | Board meeting Rules of Order | |
| 11.4 | Crisis Management Procedure | |
| 12 | OAAS Processes | |
| 12.1 | Resolutions Process Flowchart | |
| 13 | OAAS Convention Committees | |
| 13.1 | Auction Committee | |
| 13.2 | Competitions Committee | |
| 13.3 | Registration Committee | |
| 13.4 | Ambassador Program Committee | |
| 13.5 | Seminar & Speaker Committee | |
| 14 | OAAS Forms | |
| F14.1 | OAAS Code of Conduct | |
| F14.2 | OAAS Judge’s and Instructor’s Code of Conduct | |
| F14.3 | Committee Support Positions Form | |
| F14.5 | Provincial Director Travel Claim Ag Societies Form | |
| F14.6 | District Director Travel Claim Form for Attending Fairs | |
| F14.7 | OAAS mileage Provincial Director Form | |
| F14.8 | Membership (Affiliation) Fee Form | |
| F14.9 | Youth Code of Conduct | |
| F14.10 | Chaperones Code of Conduct | |
| F14.11 | OAAS Apprentice Judge Form | |
| F14.12 | OAAS Apprentice Instructor Form | |
| F14.13 | Out of District Judging School Record | |
| F14.14 | OAAS Certified Judges Fair Assignments | |
| F14.15 | OAAS Certified Instructor’s Judging School Record | |
| F14.16 | OAAS District Event Registration Form | |
| 15 | OAAS Appendices | |
| A | Staff Succession Plan – Manager | |
| B | Staff Succession Plan – Convention Administrator | |
| C | Branding Corporate Visual Identity Guideline | |
| D | Roles and Responsibilities of a Provincial Director | |
| E | Roles and Responsibilities of a District Director | |
| F | What Makes a Successful (Great) Board Member | |
| G | Judging Program Categories | |
| H | Provincial Position three-year terms schedule 2017 - 2030 | |